Features
Search
Search scope, suggestions, filters and the complete query syntax.
Search as you type
Press ⌘F or Ctrl+F – or simply / – and start typing. The results update with every keystroke; matches are highlighted in the list and in the open message.
Case and accents don’t matter: “muller” also finds “Müller”. Press Esc to clear the search.
Search scope
You decide where to search:
- All Folders – searches the entire file.
- Current Folder – searches only the folder that is open.
Suggestions
While you type, PST Viewer suggests matching searches:
- search the term only in the subject, the sender or the body,
- matching senders – one click searches for messages from that person,
- matching folders – one click opens the folder,
- your recent searches.
Filters
Open the filter panel with the Filters button or with ⌥⌘F / Ctrl+Alt+F. It lets you narrow the search by:
- Search in: subject, sender, recipients, body or attachment names
- Date: today, 7 days, 30 days, 12 months or a custom range
- People: sender and recipient (name or address)
- Status: read or unread, with attachments, important, flagged
- Attachment type: PDF, images, Office, archives, calendar or emails
- Item type: emails, meetings, appointments, contacts, tasks or notes
- Minimum size
Active filters appear as chips below the search field, for example “Date: 12 months” or “Attachment: PDF”. Click the × to remove a single filter or Reset all to remove them all at once.
Query syntax
For targeted searches, combine terms and operators right in the search field. All terms must match. English and German operators work in both languages – from:anna and von:anna mean the same.
| Example | German equivalent | Meaning |
|---|---|---|
invoice 2024 | rechnung 2024 | All terms must match |
"kind regards" | "sehr geehrte" | Exact phrase |
offer OR quote | angebot OR offerte | Either term |
-newsletter | -newsletter | Exclude a term |
from:anna | von:anna | Sender (name or address) |
to:bob | an:bob | Recipients (To, Cc, Bcc) |
subject:vacation | betreff:urlaub | Subject only |
body:contract | inhalt:vertrag | Message body only |
attachment:pdf | anhang:pdf | Attachment name contains “pdf” |
has:attachment | hat:anhang | Only messages with attachments |
is:unread | ist:ungelesen | Unread (also: is:read, is:important, is:flagged, is:signed) |
after:2024-03-01 before:2024-06 | nach:1.3.2024 vor:2024-06 | Date range (also: date:2023, until:2024-12-31) |
larger:5mb | größer:5mb | Minimum size (also: smaller:100kb) |
type:appointment | typ:termin | Item type: mail, appointment, contact, task, note |
folder:archive | ordner:archiv | Only in folders with this name |
Tips
- Operators can be combined:
from:anna has:attachment after:2024-01-01finds messages from Anna with attachments since January 1, 2024. - Write the value directly after the colon, without a space. Put values containing spaces in quotes:
from:"anna müller". - Dates can be written in international or German notation:
2024-03-01,1.3.2024, whole months (2024-06) or years (2023). - Use
-newsletterto hide unwanted matches.